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About Copic Medical Foundation

The COPIC Medical Foundation (CMF) is a 501(c)(3) organization that is part of the COPIC Family of Companies. CMF was created to provide charitable financial support to programs and initiatives that address health care issues. Since

it was formed in 1991, the COPIC Medical Foundation has provided more than $11 million to improving patient care and medical outcomes. CMF has built a strong legacy over its 30 year history.

CMF works to improve health care outcomes through grant funding of:

 

  • Programs and initiatives that improve patient safety and quality of care through education and training of health care professionals or through systems changes and improvements;

  • Pilot programs that are designed to reduce medical errors; and

  • Development and implementation of checklists and other tools to improve disease managementand transitions in care.

     

Evolution of Grant Strategy

1991–2008 Strategy: Responsive grantmaking to address access to care and community-based needs.

2009–2017 Strategy: Responsive grantmaking to improve the delivery of health care.

2018–present Strategy: Strategic responsive grantmaking to focus on patient safety and quality improvement initiatives.

Mission

To improve health care outcomes.

Values

Collaborative
We prioritize collaboration recognizing that the whole is greater than the sum of its parts.

Results-Oriented
We work with a specific, clear goal in mind and focus our resources to achieve our intended results.

Innovative
We value ideas and ways of thinking that are new, novel, and original. We prioritize concepts and approaches that renew or alter the way something has been done.

Ethical
Our organization is one that operates with key principles of morality including honesty, fairness, equality, dignity, and diversity.

Goal Statement

Be a catalyst in improving the quality of health care delivery by reducing adverse outcomes and supporting innovation.

Criteria

To be considered for funding, organizations must meet the following minimum criteria:

  1. Approach or program has demonstrated potential for uptake or replication by the health care community

  2. Organization is designated as a 501(c)(3) organization or has an identified fiduciary

2024 Focus Area: Fragmentation Across Care Settings

As healthcare delivery grows more complex, with multiple provider settings for care delivery and telehealth, care fragmentation is a top patient safety concern because it can impede communication among a patient’s providers and interfere with care coordination.

Breakdowns in care from a fragmented healthcare system can lead to readmissions, missed diagnoses, medication errors, delayed treatment, duplicative testing and procedures, and reduction in quality of care leading to general patient and provider dissatisfaction.

Fragmentation can occur from one provider setting to another, as well as within a healthcare facility from one unit or department to another. Systems-level structures and policies often play a role in reducing or propagating fragmentation and have a role to play in shaping the organizations within the system in how they work together.

Healthcare organizations must collaborate with each other and decide how to transfer information about patients they share. For example, health information technology can help providers share information about their patients. Organizations must devise strategies to “close the loop” and ensure that providers are aware of and address actionable patient information, such as test results.

~Modified from ECRI (www.ecri.org)

Important Dates

Grants are due to COPIC Medical Foundation by January 12, 2024 by 5pm MT. Applications can be emailed to: [email protected]. All applications and attachments should be submitted as one PDF with the subject line: 2024 CMF Grant Application. For the 2024 grant cycle, CMF intends to grant up to a total of $650,000 to deserving programs and projects. Applicants can expect to hear from COPIC Medical Foundation regarding potential support by March 31, 2024.

Requirements

Grant Application Overview: Complete, sign, and submit the attached form.

Cover Letter: One page introduction tailored to address how your program/initiative addresses Fragmentation Across Health Care Settings

Program/Project Budget: Use attached form or your own template

Logic Model: Complete and attach "COPIC Medical Foundation Logic Model" form

Narrative: Preferred length is not to exceed three pages. Include the following information, as needed, without being redundant or duplicative of the Logic Model. The narrative and logic model should be complementary, not repetitive, and CMF will review them in tandem.

  1. Purpose of Grant
  • Brief statement of the issue to be addressed and how it meets our focus area; description of constituency served (include number served); and target population. How will they benefit, and why is there is a demonstrated need to address this issue?
  • Brief statement about what is novel or innovative about the approach
  • Description of goals and objectives for the purpose of the grant
  • Description of activities planned to accomplish these goals and timeline for implementation
  • Timetable for implementation (if for a specific program)
  • Any other organizations with whom you are collaborating
  • A list of other sources of funding for this project/program
  • Plans for sustainability, replication, and integration of ideas/approach into the broader health care landscape
  1. Plans for Evaluation
  • Expected qualitative and quantitative results during the funding period
  • How you will define and measure success
  • How the project’s results and lessons learned will be used and/or disseminated
  • What CMF can do to support your work outside of monetary support
 

Attachments: Please include the following:

  1. Board of directors
  2. Organization Information including the following:
  3. Description of current programs, activities, and accomplishments
  4. List of names and qualifications of key staff
  5. List of major contributors (and amounts) to organization/program (if applicable)
  6. List of volunteer involvement and in-kind contributions
  7. A copy of organization’s (or fiduciary organization’s) IRS determination letter indicating 501(c)(3) exempt status (dated within the last ten years). Please note: the name that appears on the 501(c)(3) MUST MATCH the name that appears on the check if your grant is funded.
  8. Antidiscrimination statement adopted by board
  9. Current organization budget
  10. Most recent fiscal year-end financial statements (audited if available)
  11. Annual report (if available)
  12. Letter of Organizational Support from Leadership (e.g. CEO, CFO, Medical Director, Board Chair) demonstrating potential for future program sustainability. Please include an organization chart, if available.

Impact Report Deliverables

If funded, your organization will be expected to provide the following deliverables to COPIC Medical Foundation.

  1. Host an on-site visit with CMF Leadership midway through the grant cycle.

  2. Attendance at CMF's Annual Grantee Summit in Denver, CO (travel expenses to be covered by CMF).

  3. Provide the following within six months after the end of your funding cycle:

 
  • An executive summary.
  • A short video presentation (3-5 minutes) that outlines the executive summary findings.
  • A short narrative including examples where project outcomes/results have been shared at a regional or national level and with your local medical society.
  • A budget report for the grant.
 

2024 GRANT APPLICATION

Applicant:
Address:
Contact Person (if different from Executive Director):
Name of program/initiative/project to be funded and brief description of request:
Consent
Signature, President, Board of Directors
MM slash DD slash YYYY
Date
Signature, Executive Director
MM slash DD slash YYYY
Date
If above organization is not designated as a 501(c)(3) organization, please fill out the following fiduciary information.
Signature, President, Board of Directors
MM slash DD slash YYYY
Date

PROGRAM/PROJECT BUDGET

Program Costs:
Consultant/Staff?
Scope of work
Hours/Rate
Amount($)
 
Technology/IT costs (please describe):
Description
Amount($)
 
Other costs (please describe):
Description
Amount($)
 
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